Class 9 English Kaveri Chapter 13: Notice Writing — Important Questions with Complete Solutions

Notice writing is assessed as a formal, functional writing skill under the Writing (Formal & Informal) unit in Class 9 English. In the current CBSE pattern, you'll encounter notices in two contexts: (1) Unit tests and internal assessments—typically 3-mark questions; (2) Final board exams—3 to 5 marks as part of the writing section. The skill tests your ability to convey urgent or important information to a defined audience (school staff, students, parents, club members) within strict word and format constraints. Examiners assess: (a) adherence to format (date, heading, addressee, body, signature); (b) clarity and conciseness (exactly 50–100 words for standard notices); (c) appropriate tone and language register; (d) inclusion of all mandatory information without irrelevant details. Unlike essays, a poorly formatted notice or one exceeding word limit typically loses 1–2 marks even if content is correct. The rationalized 2024–25 syllabus emphasizes real-world application—notices for school events, lost/found items, club meetings, or emergency announcements—making this a practical, testable skill.

The CBSE Class 9 notice follows a rigid, non-negotiable format. Deviating even slightly costs marks. Here's the exact structure: **Line 1:** Name of the organization/institution (e.g., 'DELHI PUBLIC SCHOOL, VASANT KUNJ'). **Line 2:** Date in DD/MM/YYYY format (e.g., '15/11/2024'). **Line 3:** 'NOTICE' (centered, bold or underlined). **Line 4:** Purpose/heading (e.g., 'Lost Library Card'). **Body:** Exactly 2–4 sentences covering: What (what event/issue), When (date/time), Where (location), Why (reason), and Who (addressee/action required). **Closing:** 'Regards,' or 'Yours sincerely,' followed by name and designation. **Word Limit:** 50–100 words (excluding format headers). The most common mistake: students write 120–150 words and lose 0.5–1 mark for exceeding the limit. Conversely, writing only 30 words feels incomplete and also attracts a deduction. Practice counting words strictly—every notice submission in class must stay within the band.

**Q1.** A notice is primarily intended to: (a) entertain readers; (b) convey urgent or important information to a specific group; (c) express personal opinions; (d) narrate a story. **Answer:** (b) — A notice is a formal, informative text meant to communicate something urgent (event, warning, announcement) to a defined audience (school, office, community). **(Q2)** What is the maximum word limit for a standard notice in Class 9? (a) 75 words; (b) 100 words; (c) 150 words; (d) 200 words. **Answer:** (b) — CBSE guidelines specify 50–100 words for a notice. **(Q3)** Which of these is NOT a required element in a notice? (a) Date; (b) Heading; (c) Poet's name; (d) Signature with designation. **Answer:** (c) — A poet's name is irrelevant to a notice. Date, heading, body, and signature are mandatory. **(Q4)** A notice for a school fest should be addressed to: (a) the Principal only; (b) the staff only; (c) students or members of the target group; (d) the public. **Answer:** (c) — Notices are tailored to the intended audience (e.g., 'All Class IX students' for a fest notice). **(Q5)** The tone of a notice must be: (a) humorous; (b) formal and urgent; (c) sarcastic; (d) conversational. **Answer:** (b) — Notices require a formal, direct tone to ensure clarity and compliance.

**Q1. What is the purpose of writing a notice, and why is it important in school life?** **Answer:** A notice is a formal announcement meant to inform a specific group about important information, events, or instructions. In school, notices keep students, staff, and parents informed about examinations, sports days, fund drives, club meetings, or emergencies. They ensure clarity, reduce confusion, and allow the institution to reach everyone quickly without individual reminders. (Scoring: 1 mark for defining purpose + 1 mark for real-world example in school context.) --- **Q2. How does a notice differ from a letter or an email?** **Answer:** Unlike a letter (which is personal or semi-formal, addressed to one recipient), a notice is a formal, impersonal announcement directed to a group. Unlike an email (which can be conversational), a notice must be concise, use formal language, follow a strict format, and avoid any unnecessary details or pleasantries. A notice is always posted publicly (on a bulletin board or notice board), whereas a letter or email is typically private. (Scoring: 1 mark for identifying key difference + 1 mark for explaining format/audience distinction.) --- **Q3. Why is word count crucial in notice writing, and what happens if you exceed the limit?** **Answer:** Word limit ensures a notice is brief, scannable, and conveys only essential information. Exceeding 100 words makes the notice verbose, harder to read, and violates CBSE submission standards. Examiners deduct 0.5–1 mark for exceeding the limit, even if the content is accurate. This teaches discipline in communication—in real life, notices on bulletin boards have physical space constraints. (Scoring: 1 mark for explaining purpose of word limit + 1 mark for consequences.) --- **Q4. What information must appear in the first three lines of a notice?** **Answer:** The first three lines must include: (1) the institution/organization name; (2) the date in DD/MM/YYYY format; (3) the word 'NOTICE' (centered and bold/underlined). These elements establish credibility, timeliness, and document type, allowing readers to immediately recognize it as an official notice. (Scoring: 1 mark for listing elements + 1 mark for explaining their function.) --- **Q5. Name two common mistakes students make when writing notices.** **Answer:** (1) Exceeding the word limit by including unnecessary adjectives or repeating information. (2) Missing format elements (e.g., forgetting the date, not including the organization name, or writing a signature without designation). Other valid answers: using an informal tone, addressing the wrong audience, or failing to include all mandatory information (what, when, where, why, how). (Scoring: 1 mark per mistake identified + justification.)

**Q1. Write a notice for your school to announce a blood donation camp. Include date, time, location, and who should volunteer. (Word limit: 50–100 words)** **Solution:** DAV PUBLIC SCHOOL, DELHI 12/11/2024 NOTICE Blood Donation Camp Dear Students, The Health & Wellness Club invites you to participate in our Blood Donation Camp on 18th November 2024 from 10:00 AM to 2:00 PM in the School Medical Room. All students aged 18+ (or with parental consent) are welcome to donate. Blood donation is a noble act that saves lives. Register your name with your Class Teacher by 15th November. For queries, contact the Health Club Coordinator, Mr. Sharma, at extension 204. Regards, Rajesh Kumar Health Club President (Word count: 87 words. Scoring: 1 mark for correct format + 1 mark for all mandatory details (date, time, location, eligibility, deadline) + 1 mark for clarity and appropriate tone.) --- **Q2. Your school's sports day has been postponed. Write a notice informing all students. Explain the new date and reason for postponement. (50–100 words)** **Solution:** SAINT MARY'S SCHOOL, BANGALORE 10/11/2024 NOTICE Postponement of Annual Sports Day Dear Students, We regret to inform you that the Annual Sports Day, originally scheduled for 15th November 2024, has been postponed to 25th November 2024 due to inclement weather forecasts and ongoing ground repairs. All events, timings, and arrangements remain the same as announced earlier. Interested participants must confirm their participation by 22nd November with their House Captains. For further details, visit the Sports Office. Regards, Dr. Priya Malhotra Sports Director (Word count: 79 words. Scoring: 1 mark for format + 1 mark for clearly stating old date, new date, and reason + 1 mark for instructing action required from students.) --- **Q3. The school library will remain closed for one week for inventory management. Write a notice addressing all users. Include the closure dates and an alternative arrangement (if any). (50–100 words)** **Solution:** CENTRAL ACADEMY, HYDERABAD 08/11/2024 NOTICE Library Closure Notification Dear Students and Staff, Please note that the Central Library will be closed from 18th to 24th November 2024 for annual inventory and maintenance. During this period, the Reference Section in the Computer Lab will remain open from 1:00 PM to 4:00 PM for academic reference only. Digital resources and e-books will be accessible via the school portal. All issued books must be returned by 17th November 2024. For overdue fine queries, contact Mrs. Singh, Librarian, at ext. 156. Regards, Ajay Patel Library Coordinator (Word count: 92 words. Scoring: 1 mark for proper format + 1 mark for closure dates and reason + 1 mark for clarity on alternatives and instructions.) --- **Q4. Write a notice for a school club (e.g., Debate Club, Science Club) announcing auditions or recruitment. Include date, time, venue, and eligibility criteria. (50–100 words)** **Solution:** AMBITION ACADEMY, PUNE 09/11/2024 NOTICE Science Club Recruitment Drive Dear Aspiring Scientists, The Science Club invites applications from Class VIII and Class IX students for the 2024–25 membership batch. Recruitment auditions will be held on 16th November 2024 from 3:30 PM to 5:00 PM in the Science Lab (Block B). Interested candidates must submit a brief write-up (100 words) on why they wish to join, highlighting one area of scientific interest. Shortlisted candidates will be interviewed. Last date for submission: 14th November 2024. Contact the Club Coordinator, Ms. Ravinder, at [email] or visit Room 302. Regards, Ananya Sharma Science Club President (Word count: 98 words. Scoring: 1 mark for format + 1 mark for all logistical details (date, time, venue, eligibility) + 1 mark for clear action items and deadline.)

**Q1. Your school is organizing an Inter-House Quiz Competition. Write a comprehensive notice for all students, including purpose, registration details, schedule, rules, and contact information. (100–120 words)** **Solution:** ST. JOHN'S INTERNATIONAL SCHOOL, MUMBAI 07/11/2024 NOTICE Inter-House Quiz Competition 2024 Dear Students, The Academic Council is delighted to announce the Annual Inter-House Quiz Competition for Classes VIII–X. This event fosters critical thinking, general knowledge, and healthy competition among houses. **Registration:** Each house must nominate two teams (4 members per team) by 14th November. **Schedule:** Preliminary rounds on 20th November; finals on 22nd November, both at 2:30 PM in the Auditorium. **Rules:** (1) Only school-approved reference materials permitted; (2) No electronic devices; (3) Respect decision of judges. **Prizes:** Winning house receives 100 activity points; runners-up, 50 points. **Registration:** Submit team lists to Mr. Verma (Staff Room) or email [school email]. For queries, contact Aisha Nair, Quiz Club Lead, ext. 178. Regards, Dr. Harpreet Singh Academic Coordinator (Word count: 119 words. **Scoring Breakdown:** 1 mark for correct format and heading; 1 mark for purpose and context; 1 mark for clear registration and eligibility details; 1 mark for schedule (dates, times, venue); 1 mark for rules, prizes, and contact information. This comprehensive notice includes all elements an examiner expects in a 5-mark question.) --- **Q2. There has been a theft of items from the school computer lab. Write an official notice from the Principal requesting information and advising precautions. Address staff and students. (100–120 words)** **Solution:** DELHI COMMONWEALTH SCHOOL, NEW DELHI 06/11/2024 NOTICE Computer Lab Security Alert Dear Staff and Students, It is with grave concern that we inform the school community of a theft in the Computer Lab on 5th November 2024. Two projectors, three keyboards, and miscellaneous stationery items have been reported missing. **We appeal to anyone with information regarding this incident to come forward immediately and report to the Principal's Office (Conf. guaranteed).** **Immediate measures:** (1) Lab entry now requires ID cards; (2) Daily inventory checks mandatory; (3) CCTV footage under review. **Safety reminder:** Do not leave personal belongings unattended; report suspicious activity to staff. Parents are requested to emphasize integrity and honesty with their children. Security and trust are foundational to our community. Cooperation is earnestly sought. Regards, Dr. Meera Kapoor Principal (Word count: 118 words. **Scoring:** 1 mark for format; 1 mark for describing the incident clearly; 1 mark for making an appeal and offering confidentiality; 1 mark for listing immediate preventive measures; 1 mark for tone (formal, serious, yet encouraging cooperation). This notice demonstrates maturity in addressing a sensitive issue.) --- **Q3. Your school's Parent-Teacher Association (PTA) is organizing a fundraising event for school infrastructure improvement. Write a notice inviting parents and guardians, describing the event, and requesting participation. (100–120 words)** **Solution:** MERIDIAN INTERNATIONAL SCHOOL, BANGALORE 05/11/2024 NOTICE PTA Fundraising Event – 'Education First' Dear Parents and Guardians, The Parent-Teacher Association cordially invites you to 'Education First,' an evening fundraising gala on 24th November 2024 from 6:00 PM to 9:00 PM at the School Auditorium. This event aims to raise funds for upgrading our library, science lab, and digital learning infrastructure—projects vital to our children's holistic education. **Program:** Cultural performances by students, dinner, raffle draw, and silent auction of student artwork. **Participation:** Kindly RSVP by 20th November with the number of attendees to Mrs. Sharma ([email]) or call ext. 110. **Contribution:** Donations of items for the auction are welcome. Every rupee raised goes directly into school infrastructure. Your presence and support are invaluable in shaping our school's future. Warm regards, Mrs. Anjali Verma PTA President (Word count: 117 words. **Scoring:** 1 mark for format and professional tone; 1 mark for clearly stating event (date, time, venue, purpose); 1 mark for describing program content; 1 mark for requesting RSVP and offering donation avenues; 1 mark for motivational closing that reinforces the cause and encourages participation.)

**Scenario:** You are the Student Council President of a school with 1,200 students from diverse socioeconomic backgrounds. The school's water filtration system has failed, and the administration has arranged temporary water dispensers while repairs (estimated 5–7 days) are underway. However, the temporary dispensers are only partially effective, and the administration wants students to bring water from home. Additionally, some students may face hardship in accessing bottled or filtered water due to economic constraints. Your role is to write a notice that (1) informs students of the situation; (2) advises precautions and temporary measures; (3) is sensitive to students' diverse circumstances; (4) urges responsible water use; (5) provides alternative support (e.g., dispensing cooled water at the office for students in need). The notice must balance clarity, empathy, and practical guidance—a real HOTS skill. **Full Solution with Steps:** **Step 1: Identify the Core Message** — The water system is temporarily down; students must adapt; support is available for those in need. **Step 2: Plan Structure** — Format (institution, date, heading) + urgency statement + details of disruption + practical advice + support options + appeal for responsibility. **Step 3: Draft (Draft version below)** CENTRAL CBSE SCHOOL, DELHI 04/11/2024 NOTICE Water Filtration System – Temporary Closure Dear Students, We write to inform you that the school's main water filtration system has developed a technical fault. Repairs will take 5–7 days. In the interim, temporary coolers have been installed in key locations (cafeteria, upper corridor, sports block). **For your safety:** (1) Consume water from these dispensers only; (2) Carry a personal water bottle from home; (3) Practice responsible water use—no wastage. **For students facing hardship:** The office will dispense filtered water free of charge daily from 11:00 AM to 1:00 PM. Simply approach Ms. Patel (Office, Block A). **Appeal:** This situation tests our community spirit. Let us support one another with maturity and kindness. Report any water-related issues to your Class Teacher immediately. We appreciate your cooperation during this temporary inconvenience. Regards, Rajiv Chopra Student Council President **Step 4: Word Count & Format Check** — 128 words (slightly exceeds 100, but acceptable for HOTS as it addresses complexity; in actual exam, would trim to ~110). Format: ✓ institution, date, heading, addressee, body, signature. **Step 5: Scoring Criteria Met** — (a) Clear communication of the problem (1 mark); (b) Practical advice suited to audience (1 mark); (c) Sensitivity to socioeconomic diversity (1 mark—this is the HOTS element); (d) Appeal to responsibility and community values (1 mark); (e) Professional tone and format (1 mark). **Total: 5 marks.** **Key HOTS Learning:** This question moves beyond mechanical notice writing. It demands empathy, awareness of real-world constraints (poverty, access inequality), and the ability to frame a notice that informs *and* supports. Examiners reward students who recognize that notices are not just about conveying facts—they're about addressing human needs and fostering community.

At cbsetutor.ai, our AI tutor is specifically trained on the CBSE Class 9 English syllabus and the notice-writing format prescribed in Kaveri Chapter 13. Here's how we ensure mastery: **1. Daily Prompt Variation** — Every session generates a fresh notice scenario (sports events, fund drives, lost items, safety alerts, club announcements) to prevent template memorization and build adaptability. **2. Real-Time Format Feedback** — As you type your notice, the AI checks: institution name placement, date format (DD/MM/YYYY), heading alignment, word count (with live counter), and signature block. Mistakes are flagged immediately with correction suggestions. **3. Marking Scheme Simulation** — After you submit, the AI evaluates your notice against the exact CBSE rubric: 1 mark for format, 1–2 marks for content completeness, 1 mark for language and tone, and 1 mark for word discipline. You receive a score and detailed feedback (e.g., 'Your notice exceeded 100 words by 15; trim adjectives in lines 4–6'). **4. Comparative Learning** — The AI shows you a sample answer alongside your attempt, highlighting what you did well and where you lost marks. This contrast-based learning accelerates improvement. **5. Weakness Tracking** — Over multiple sessions, the AI identifies your patterns (e.g., 'You consistently forget to include a deadline or contact person'). It then assigns targeted drills on these weak areas. **6. HOTS Progression** — Once you master basic notices (announcements, events), the AI introduces complex scenarios (addressing sensitive issues, balancing multiple audiences, showing empathy in crisis notices)—exactly mirroring what examiners test at the 5-mark level. Start a 3-day free trial at cbsetutor.ai to experience this adaptive, notice-writing-focused coaching.